Billing Specialist - Law Firm
New York, NY | Full Time
Top Law Firm seeks a Billing Specialist
In this role you will compile, manage and execute attorney billing to clients on a monthly basis and review and edit pre-bills in response to attorney and secretary requests.
This is a full-time direct hire role with a top firm that offers competitive compensation (60-70K base salary) in addition to incentive and a great benefits package.
This is also a highly promotable role and you will have the opportunity to advance your career within the firm.
In summary, you will:
Prepare proforma billing print-outs; make edits to proformas per instructions including edits to time descriptions, write down/off of unbilled time or costs in conformity with Firm policy.
Prepare draft and final invoice for partner approval; finalize invoice and post in Firm financial software; prepare, submit and monitor e-bill.
Review, analyze and ensure compliance with client’s outside counsel billing guidelines.
Proactively communicate with partners in issuing bills and collecting fees and costs.
Continually monitor WIP, AR, aging levels, and unapplied or on-account billings.
Take ownership of the matter life-cycle, such as assuring proper documentation is in place for establishing a matter; necessary e-billing codes and/or budgets are incorporated in matter details; applicable rate-tables or other fee arrangements are agreed and reflected for each matter for accurate fee extensions; fees are billed in conformity with clients’ invoicing protocol and within the client’s billing timetable. Assure that any unbilled time or uncollected fees/disbursements are properly written off and the matter is closed.
Follow up on partially paid invoices to assure the Firm collects A/R in full and if needed, obtain the necessary authorization and write-off fees or disbursements.
Follow up with partners regarding on-account invoices so that WIP is relieved in a timely and accurate manner
Resolve all client issues such as e-billing, cost backup, or other matters.
Respond to client inquiries in a timely manner and escalate issues as needed to Supervisor, Manager, Director or other Firm management as needed.
Represent Finance department Firm wide and answer questions from clients, billing attorneys, management, timekeepers, and staff regarding all aspects of the billing and collection process for assigned partners
An Associate degree is required, college degree preferred. Accounting or Business major is highly desirable.
A minimum of four years’ experience in a large law firm billing department is highly desirable.
Knowledge of Elite Enterprise is required; familiarity with Design Gallery, Star*Collect and Target*Cash is a definite plus
Familiarity with Word and Excel
Excellent communication skills
Strong skills with electronic billing software